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Change in employment forms looms

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For the second time this year, employers must begin using revised forms to prove new hires are eligible to work in the U.S., a situation that some observers say could cause confusion.

The revised I-9 forms, given to all new hires on their first day of work, take effect Sept. 18.

The last revision took effect in January, so some employers may not realize there is already a revision, said David Freedman, a partner in the immigration group at Lancaster-based law firm Barley Snyder.

"I would say that for employers with multiple locations, sometimes the hardest thing with a new form I-9 is just making sure everyone is using the correct form," Freedman said.

The changes themselves are minimal, he added, but there is at least one subtle tweak that employers should note: language on the new form says it should be filled out on the first day of work. Previous forms said they could be filled out by the end of the first day.

At a time of heightened attention to immigration laws, employers are better off having employees fill out the forms before they begin working, Freedman said.

"I say err on the side of caution with this because the fines can be pretty significant, even for technical violations," he said. Fines, he added, were boosted last year to a range of $216 to $2,156, up from $110 to $1,100.

In addition, he said, the U.S. government is stepping up enforcement efforts, including through immigration-related audits of employers,

Danielle Hoffer said companies should begin using the new forms now to avoid any problems later. She is human resources consulting practice leader at business services firm RKL LLP in Manheim Township, Lancaster County.

"The key would be make the transition as soon as possible and throw the other ones away," she said.

The form is available electronically, Hoffer added. New hires can fill it out before they begin working and then, on their first day, bring any documents they need to verify they are legally able to work in the U.S.

"If somebody's not, you actually are obligated to give them three days to provide additional documentation, but you're not supposed to have them on the job," Hoffer said.

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Joel Berg

Joel Berg

Joel Berg is editor of the Central Penn Business Journal. Born in Philadelphia, raised in Northern Virginia and now living in York, he's a graduate of Franklin & Marshall College and the University of Maryland. Have a question or story idea? Email him at jberg@cpbj.com. Follow him on Twitter, @JoelBYorkPa.

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Auhi August 19, 2017 1:52 am

Yes you are saying rightFaceDance app Nice article.

Auhi August 19, 2017 1:50 am

Yes you are saying rightFaceDance app Nice article.

Harold altland August 12, 2017 4:28 am

I dont see how any business can servive.looks to me like all the lazy college boy want to get rich fineing people.not have this form not have that.look easyer take all your money get dunk smoke pot the whole country going to hell in a handbasket

Jeremy August 10, 2017 9:20 am

This is a very interesting article! Time pass and everything change... I used to be a dreamer when I was younger. Used to tell my parents I wanna be a good engineer with essay but now I know it's impossible for things to happen that easy. And you have to work and go through tons of bureaucracy.

lucillehughes August 9, 2017 11:28 am

Numerous businesses will be confronting more finance related changes at the state level this year than they will at the government level. That is on account of the lowest pay permitted by law in many states was raised January 1 and outperforms the $7.25 government least, which has won since 2009. Different states are wanting to raise their base wages later in 2017. numerous territories have least wages that are higher than their states' wages. On the off chance that a representative is liable to state or local laws and the government the lowest pay permitted by law laws, the worker is qualified for the higher the lowest pay permitted by law rate. Recently one of the famous essay writing company published an article regarding this. It was really informative.

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